Data Backup — Why is it Important and How to Carry it Out Successfully?

Modern corporations heavily rely on data to ensure efficient operation and better return on investment. In such a scenario, the biggest possible mishap to such an organization will not be the collapse of their physical infrastructure, but it may suddenly lose all their relevant business data. It is too difficult to revive if your data is gone, corrupted, or compromised.

As per the case study findings by the Strategic Research Institute has done over various companies which experienced the worst scenario of data loss showed that they were not able to resume the operations within ten days and hardly survived more than a year.

How to tackle this?

In the information era where data is a god, the only solution for data protection is to securely back up critical business data and DB applications. There are various reasons why a critical data loss will occur as by falling prey to cybercrime, critical human errors, corruption of data, hardware failures, or even some natural disasters. With a proper and updated data backup mechanism in place, you can eradicate or largely reduce the negative impact of a data failure on your business.

As such data incidences are not predictable, corporations should schedule regular data backups. However, the term ‘regular' in typical data a typical backup scenario cannot be defined regarding intervals. Say for example, if your data files are amended each day with updated business details, then the need for backing up schedules is each day itself.

It is found that the typical tape backup type sources tend to fail and also cause discrepancies in many cases. So, the ideal practice is to run a regular audit on whether the data is stored and maintained aptly, especially while using the traditional data backup models. The modern solutions regarding storage and backup mostly center on the concept of cloud, in which there are many new, and many accurate solutions are there regarding data backup when compared to the traditional tape.

Some major aspects of backing up data on cloud

If you own a business which is largely dependent on data, then you may know the importance of data management and back up by now. However, the majority of those who administer a business are not aware of the best practices in terms data maintenance and back up. Further, let's discuss a few simple dos and don'ts to take care of regarding data backup.

 Maintaining a healthy window

Based on the nature of your business and the vitality of data, you can custom set backups at the most feasible frequency. As discussed above, if your business data is critical at the end of the date, set it as back up every 24 hours. It is also possible to back up hourly if your business demands it. Define your need and make the backup frequency plans.

 Don't underestimate security on cloud

If you are using any advanced cloud services New York for data backup, then you need first to ensure that all the perfect security mechanisms are in place by the provider. Choose a remote backup database system and a secure network to ensure that your data is out of any serious risk of being lost, damaged, or stolen.

Know the difference between backing up and archiving

 Many vendors misrepresent backup over archiving to try and push their solutions. As a service taker, you should understand the difference between these as:

 -          Backup is primarily a recovery mechanism for your data in case of any accidental loss.

-         Archiving is separately storing the old data to be stored for a long-term, which is not a recovery mechanism.

Don't go for cheap storage services to archive your data

Sometimes you may think there is no much future need for the archived data and tend to look for cheaper storage solutions for this. In fact, this can be a crucial mistake which can lead to many other issues in future. Historical data has its relevance regarding taking analytical business decisions. So, don't compromise on the quality of data storage for the sake of cost, which will only adversely affect your data management practice.

You may find large numbers of providers offering various types of cloud and remote database services as well as backup options. You can also find many who offer data recovery and archiving services too. Many online providers put forth attractive packages too which are too alluring to be resisted. However, as your data is the most critical and essential business assets, you need to very diligent and thoughtful about choosing a professional service for this purpose.

 If you are new to this, take enough time to consider multiple providers, talk to their DBA's to identify their database strategies, check for feedback and reviews of their clients, etc. and compare them to identify which can be the most reliable option for you.

 Some critical cloud backup mistakes

Lastly, let's have a quick overview of some critical cloud backup mistakes which you should abstain from.

  1. Not backing up the whole data.
  2. Not maintaining a relevant retention policy on cloud backup.
  3. Backing up from time to time, but no time-bound, regular backup plan.
  4. Not removing any applications which may interfere with data backup process and tamper it.
  5. Maintaining an improper and hard to track folder structure.
  6. Incorrect / inappropriate file restoration.

Considering all these may be the best starting point regarding identifying your benefits in light of your actual needs and ultimately enjoy the best benefits regarding data storage, management, maintenance, backup, and emergency retrieval.

There are many cloud service providers offering data backup services. However, this selection needed to be done carefully by studying their relevance, reliability, and professional quality. As proper data backing up is a crucial task as far as the future and well-being of your business, every consideration in this regard as a selection of an appropriate database management system, backup plan, and administration of the backup process everything seriously counts.

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